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Discovering a new house for your enterprise will be an challenging project that involves careful thought and planning. A new office is a lot more than a easy change of address, the property you select will in the end replicate your company values, culture and brand personality. It's therefore important to have a transparent understanding of your requirements before setting out in seek for new office space.

1. Set up your Budget

How much rent are you able to realistically afford and may this determine be maintained throughout the time period of the lease? Do not forget to factor in business rates and service fees into your office space budget.

2. Decide how a lot house you want

Working out how a lot area you are going to want in the new office is a good starting point. Do a headcount and consider the number of assembly rooms, private offices and different facilities such as kitchen etc.

3. Which location?

Location is a crucial factor when selecting office space. Consider which location can be most handy and attractive to each workers and clients. The location of your office can make or break your small business, and will even have a significant impact on your rental prices - so choose carefully.

4. Brief your Commercial Property Agent

The next step is to source and brief a local commercial property agent. They will need a transparent understanding of your office house requirements; what facilities you need, type and length of office lease required as well because the limitations of your finances and timeframe. This information will provide a framework for them to assess the market and are available up with a shortlist of suitable office properties for you to view.

5. Viewing Properties

Viewing potential office properties is usually a time-consuming process. Go to every office property with an open and clear mind and have the Office Space Checklist at hand to help you prioritise what considerations are most necessary for your enterprise to perform effectively. Do not forget that first impressions count and final!

6. Analyse your Commitment

How lengthy would you like the office space for? A mean office lease is between 5-10 years, however shorter offices are trending giving businesses more flexibility. Try to negotiate the inclusion of a break clause within the lease to provde the option of vacating the premises at some stage earlier than the lease expires.

7. Do your Homework

Earlier than agreeing to take the house, you wish to be certain you might be getting the very best deal doable, so ask your Property Agent for a list of average office rents and deals that have just lately been accomplished / achieved in that particular area. That way, you may be able to check and weigh up your options and have assurance you are securing the best possible deal.

8. Consider Office Format & Design

The structure and configuration of the house is an important factor. Are you looking for an open plan office or cellular? If you are considering knocking down partitions or erecting partitions it's essential know whether this is a viable option and permissible with the Landlord.

9. Office Lease Incentives

The details of the office lease are an vital incentive when it involves renting office space. Your Property Agent will probably negotiate several properties on your quicklist to see which one comes out more favourable. Be patient at this stage, as a number of copies of an office lease will should be exchanged earlier than a deal can lastly be closed.

10. Get Authorized Advice

Once you're joyful that you have chosen the suitable office property, it's time to handover the lease to a Property Solicitor who will study the detail of each clause, ensure that everything has been clearly documented and that your commercial interests are protected.

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